Grants Analyst 1-REPOST
Company: State of New York
Location: Latham
Posted on: August 7, 2022
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Job Description:
Minimum Qualifications This position is not in the Classified
Service of New York State, but is covered under New York State
Military Law. If selected, current Civil Service employees will
lose their seniority within the Classified Service, thereby
exempting them from applying for promotional exams within Civil
Service.
Three (3) years of State service in a position allocated or equated
to a salary grade 13 or higher in which primary duties include
accounting, bookkeeping, data gathering and analysis in relation to
numbers or money, tabulations and calculations or similar duties
and responsibilities. Must have supervisory experience.
OR
Bachelor's Degree in a finance related field of study including at
least 24 credit hours in accounting with a minimum of two (2) years
of experience in which 50% or more of your time must have included
accounting, bookkeeping, data gathering and analysis in relation to
numbers or money, tabulations and calculations or similar duties
and responsibilities. Must have at least one year of full-time
direct supervisory experience.*
OR
An Associate's degree in a finance related field of study including
at least 12 credit hours in accounting and four (4) years of
experience in which 50% or
more of your time must have included accounting, bookkeeping, data
gathering and analysis in relation to numbers or money, tabulations
and calculations or similar duties and responsibilities. [NOTE:
Supervisory experience maybe waived based on position assignment at
the time of posting.]
AND
Must be at least 18 years old and have a High School Diploma or
GED.
Must possess a valid driver's license to operate a motor vehicle in
the State of New York. Must report any changes to supervisory chain
and State Human Resources (MNHS).
Must be proficient in Microsoft Office Suite.
Must be able to read and write in English.
Required to have or successfully complete within 90 days of
receiving computer access, all training associated with assigned
data systems such as SFS, GFEBS and the Statewide Learning
Management System (SLMS) and/or other computer training as related
to duty assignments.
In accordance with NGB standards, will be required to obtain and
maintain a favorable background investigation, and have an
appropriate clearance to allow access to computer networks and
restricted areas to determine suitability, loyalty, and
trustworthiness. Minimally a National Agency Check with Inquiry
(NACI) will be completed - dependent on current regulation, a
SECRET or other clearance may be required.
* A combination of education and other work experience, including
military, may be considered, however, candidate must demonstrate at
least (6) years in total and direct relevance to the requirements
noted above including experience in accounting, bookkeeping, data
gathering and analysis in relation to numbers or money, tabulations
and calculations or similar duties and responsibilities. Must have
at least one year of full time supervisory experience.
Should related regulations, procedures and requirements change,
additional training and/or certifications may be required.
At all times, employees MUST maintain minimum standards in
accordance with current agency requirements and directives noted
above; failure to do so will subject the individual to disciplinary
action, including possible termination.
NOTE: Position standards illustrate the nature, extent and scope of
duties and responsibilities of the position described. Standards
cannot and do not include all of the work that might be
appropriately performed by the incumbent. The minimum
qualifications above are those which were required for appointment
at the time the Position Standards were written. Please contact
State Human Resources Directorate for any further information
regarding the position requirements.
Duties Description This position is not in the Classified Service
of New York State, but is covered under New York State Military
Law. If selected, current Civil Service employees will lose their
seniority within the Classified Service, thereby exempting them
from applying for promotional exams within Civil Service.
Following supervisory direction, the Grants Analyst 1 is
responsible for the
administration of the federal grant programs under the Master
Cooperative
Agreement (MCA) between the National Guard Bureau (NGB) and the
Division of Military and Naval Affairs (DMNA). The incumbent is
expected to
manage, analyze, interpret and administer the MCA reimbursements;
oversee
the review of internal processes and procedures associated with the
MCA;
ensure transactions forms are complete with details and properly
submitted;
and track and audit final payments. Incumbent performs a variety
of
assignments that are moderately complex and is expected to perform
duties
with considerable independence and professionalism. Volume of work
is
extensive. Incumbent will have oversight of processing funds from
multiple
sources and site locations - both Army and Air. Will be responsible
for making
comprehensive, thought out decisions to resolve complex
financial
challenges/problems.
The position performs responsibilities in accordance with all
current and
amended, DMNA policies and procedures, federal and state statutes,
and
where applicable, the contract bargaining agreement and
requirements of the
National Guard Bureau (NGB), specifically the Master Cooperative
Agreement
(MCA) and supporting regulations. The position may report to state
and/or
federal supervisory personnel.
Specifically, duties may include, but are not limited to the
following:
* Performs day-to-day administrative actions and monitoring related
to the cooperative agreement.
* Maintains files for the MCA and each of its appendices, each
Military Construction Cooperative Agreement (MCCA) both Army and
Air, and each Special Military Project Agreement(s).
* Develops Requests for Proposals (RFPs) in the context of Federal
and State Agreements.
* Interprets statutes, rules, and regulations for the federal
programs associated with the agreements.
* Develops guidelines, applications and correspondence regarding
programmatic or procedural changes and disseminates same to staff
and program managers.
* Coordinates applications for any future Federal and State
agreements by establishing need, cost benefit, funding criteria,
and ensuring that applicable statutes, rules, and regulations are
adhered to and that appropriate criteria are followed for accepting
the agreement.
* Attends informational meetings making formal presentations and
answers technical questions.
* Drafts and makes recommendations on agreement process
modifications.
* Reviews the agreements fiscal obligations to ensure compliance
with program requirements and contract terms.
* Prepares financial reports and maintains financial records for
each federal program.
* Conducts audits of expenditures and maintains financial
records.
* Establishes procedures for review of proposed program
funding.
* Reviews all proposed agreements and modifications for
eligibility, completeness, accuracy and feasibility.
* Ensures program compliance with applicable Federal and State
regulations and requirements.
* Monitors agreements and modifications for timeliness and funding
level.
* Recommends approval or disapproval of agreements and
modifications to the Director of Management and Budget.
* Contacts Army and Air program managers, the United States
Property and Fiscal Office (USP&FO), and other interested
parties regarding agreement issues.
* Accounts for all funds appropriated for agreements and
establishes tracking systems for reimbursements.
* Submits reimbursement requests to the USP&FO on a monthly
basis on behalf of the State of New York.
* Prepares extension requests, progress and expenditure reports,
budget analysis and estimates, Centralized Personnel Plans or
correspondence.
* Develops, conducts and submits any Internal Controls associated
with the overall management of the agreements and
modifications.
* Responsible for revenue deposits, general ledger entries and
other administrative support activities associated with the
agreements.
* Works with federal and state employees to accomplish tasks timely
and efficiently for reimbursements and general finance
standards.
* Where applicable, ensures smooth interaction of processes
relating to
Budget and Finance, MCA, Business Services Center (BSC) and
other
agency requirements.
* May be required to supervise staff.
* Will complete and attend training as required.
* Periodic overtime may be required.
* Periodic travel may be required using various modes of
transportation.
Performs other duties as assigned.
JOB REQUIREMENTS
* Must be proficient in Microsoft Office Word and Excel.
* Experience with grant and/or contract administration; preferably
federal
grants.
* Ability to perform tasks independently without supervision as
well as
motivate and coordinate a team to complete projects.
* Ability to prioritize duties and responsibilities and ensure
deadlines are
met.
* Strong written and verbal communication skills.
* Ability to interact and work well with various categories of
people to include
co-workers, management, federal and state personnel, contractors
and
representatives from other agencies.
* Ability to train and supervise subordinates and demonstrate
an
understanding of the basic principles of supervision.
* Knowledge of budget development. May assist with overall state
budget
responsibilities.
* Ability to present materials to supervisors and Executive
Management in a
professional and articulate manner.
* Ability to read and write in English.
* Demonstrated reliability and trustworthiness.
* Preferably knowledge of state agency operations and
procedures.
Additional Comments This position is not in the Classified Service
of New York State, but is covered under New York State Military
Law. If selected, current Civil Service employees will lose their
seniority within the Classified Service, thereby exempting them
from applying for promotional exams within Civil Service.
REPOST - PREVIOUS APPLICANTS DO NOT NEED TO REAPPLY FOR
CONSIDERATION
Keywords: State of New York, Albany , Grants Analyst 1-REPOST, Accounting, Auditing , Latham, New York
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