Administrative Support Associate VI- Day Care Center

Company: Albany Medical Center
Location: Delmar
Posted on: March 18, 2023

Job Description:

Department/Unit:Day Care CenterWork Shift:Day (United States of America)Provides advanced administrative support and coordinates functions for effective operation and administration of office functions for Albany Med Kids. Reports directly to the Executive Director of the childcare program. Works closely with the Executive Director to establish and maintain an efficient, cohesive and productive work team within the office management of Albany Med Kids.Responsibilities:

• Communicates effectively on a wide range of issues with internal and/or external customers.
• Records necessary waitlist information for potential families.
• Answers telephones, takes messages and greets visitors to the office.
• Reviews files for required forms on an annual basis for NYSOCFS licensing.
• Assists in classrooms when additional staffing is needed.
• Coordinates & documents annual completion of required AMC education modules as well as required OCFS trainings for staff.
• Contacts perspective parents when slots become available within the program.
• Conducts reference checks on potential employee candidates.
• Processes billing for extra time usage.
• Maintains inventory of office supplies and orders supplies based on knowledge of approved budget plan and program activity.
• Accurately prepares and distributes letters/memos to parents and staff as requested by the executive director.
• Maintains monthly calendar for executive director.
• Screens and schedules applicant interviews.
• Calculates, records and submits daily meal counts to AMC Food & Nutrition department.Qualifications:
  • High School diploma or GED
  • Familiar with Microsoft applications
  • Knowledgeable of early childhood development, as well as NYS OCFS regulations pertaining to licensed childcare centers.Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer.This role may require access to information considered sensitive to Albany Medical center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Keywords: Albany Medical Center, Albany , Administrative Support Associate VI- Day Care Center, Administration, Clerical , Delmar, New York