Administrative Assistant

Company: Eclaro
Location: Albany
Posted on: May 28, 2023

Job Description:

Administrative AssistantJob Number: 23-01259 Want to be part of the Energy Industry? Eclaro is looking for an Administrative Assistant for our client in Albany, NY. Eclaro's Client is America's largest state power organization and is a national leader in energy efficiency and clean energy technology. If you're up to the challenge, then take a chance at this rewarding opportunity! Project Overview: Administrative support is needed for the Advanced Grid Innovation Laboratory for Energy (AGILe) is a world-class power systems laboratory, with a simulation and testing facility, Responsibilities: Pre-registering Visitors Gathering the information needed to register individuals and sending it to CNSE Security in advance of visit. Completing any additional paperwork that might be needed for visitors/visits Arranging/Catering/Placing order Meeting the delivery person & escorting them through the building Setting up the food Cleaning up the food Setting up the conference room/NOC Adding tables and chairs Setting up the screens Putting people in contact with each other for necessary assistance Putting up new signs around office ProCard Monthly Statement Conference/Event Reigstrations/Professional membership Trainings Office Supplies Catered Lunches Weekly cleaning services for the kitchen area SAP Enter purchase requisition and work with business unit internal processes to deliver the PR to SSM Generate expense reports Office Contact for client Support/Coordinate/request general office IT maintenance Coordinate/request any other client supported maintenance Zen Tenant Meetings (Bi-monthly) Fowarding CNSE notification emails to everyone with a space in the office Office Contact for CNSE Security & NY Creates Tenant Relations Contact/Notified when someone needs to enter our office Contact if CNSE has questions about office or the number of people reporting to the office Contacted when we have visitors arrive Contacted if the fleet car needs to be moved (or if the lights are left on) Contacted if someone from our office parks in the wrong spot in the parking lot Contact CNSE Security if someone else had parked in our parking spots Contact for office for any general questions or issues Work with Tenant Relations Office to update the Tenant List Annually confirm list of access badges to be renewed for following year Notify Access Control, collect and return CNSE ID badages for anyone who no longer needs access to CNSE campus Liaison between CNSE Mailroom and everyone in office when there are deliveries Liaison between CNSE maintenance and office when anything needs to be fixed, hung on the walls, etc. Onboarding New Staff (CNSE) Sending completed (by CNSE Approved Sponsor) paperwork to Access Control Sending link to CNSE Orientation Safety Training to new personnel to complete and notify them they have to send the passed test results to CNSE EHS Office/Email Notifying new personnel of car/parking information Parking Decal Form needs to be completed and returned to Access Control for processing Once form has been processed the parking decal will need to be pick up from Access Control (like the CNSE ID Badge) Once parking decal has been picked up personel can only park in client reserved spots or unmarked parking spots Required Skills: Excellent personal computing skills, including proficiency with spreadsheets, word processors, databases, and project management software; Excellent interpersonal skills; good written and verbal communication skills; Ability to work as part of a high-performing team; Demonstrated high level of personal motivation, foresight, and good judgment; 5 years of prior experience working as an administrative assistant Preferably experience working in utilities or other related industry If hired, you will enjoy the following Eclaro Benefits: 401k Retirement Savings Plan administered by Merrill Lynch Commuter Check Pretax Commuter Benefits Eligibility to purchase Medical, Dental & Vision Insurance through Eclaro If interested, you may contact:Joshua MolinaJoshua.Molina@eclaro.com(646) 695-2923 Equal Opportunity Employer: Eclaro values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. PDN-9927400a-f05b-4a88-80e0-12c4249dfb16

Keywords: Eclaro, Albany , Administrative Assistant, Administration, Clerical , Albany, New York