Administrative Assistant
Company: Eclaro
Location: Albany
Posted on: May 28, 2023
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Job Description:
Administrative AssistantJob Number: 23-01259 Want to be part of
the Energy Industry? Eclaro is looking for an Administrative
Assistant for our client in Albany, NY. Eclaro's Client is
America's largest state power organization and is a national leader
in energy efficiency and clean energy technology. If you're up to
the challenge, then take a chance at this rewarding opportunity!
Project Overview: Administrative support is needed for the Advanced
Grid Innovation Laboratory for Energy (AGILe) is a world-class
power systems laboratory, with a simulation and testing facility,
Responsibilities: Pre-registering Visitors Gathering the
information needed to register individuals and sending it to CNSE
Security in advance of visit. Completing any additional paperwork
that might be needed for visitors/visits Arranging/Catering/Placing
order Meeting the delivery person & escorting them through the
building Setting up the food Cleaning up the food Setting up the
conference room/NOC Adding tables and chairs Setting up the screens
Putting people in contact with each other for necessary assistance
Putting up new signs around office ProCard Monthly Statement
Conference/Event Reigstrations/Professional membership Trainings
Office Supplies Catered Lunches Weekly cleaning services for the
kitchen area SAP Enter purchase requisition and work with business
unit internal processes to deliver the PR to SSM Generate expense
reports Office Contact for client Support/Coordinate/request
general office IT maintenance Coordinate/request any other client
supported maintenance Zen Tenant Meetings (Bi-monthly) Fowarding
CNSE notification emails to everyone with a space in the office
Office Contact for CNSE Security & NY Creates Tenant Relations
Contact/Notified when someone needs to enter our office Contact if
CNSE has questions about office or the number of people reporting
to the office Contacted when we have visitors arrive Contacted if
the fleet car needs to be moved (or if the lights are left on)
Contacted if someone from our office parks in the wrong spot in the
parking lot Contact CNSE Security if someone else had parked in our
parking spots Contact for office for any general questions or
issues Work with Tenant Relations Office to update the Tenant List
Annually confirm list of access badges to be renewed for following
year Notify Access Control, collect and return CNSE ID badages for
anyone who no longer needs access to CNSE campus Liaison between
CNSE Mailroom and everyone in office when there are deliveries
Liaison between CNSE maintenance and office when anything needs to
be fixed, hung on the walls, etc. Onboarding New Staff (CNSE)
Sending completed (by CNSE Approved Sponsor) paperwork to Access
Control Sending link to CNSE Orientation Safety Training to new
personnel to complete and notify them they have to send the passed
test results to CNSE EHS Office/Email Notifying new personnel of
car/parking information Parking Decal Form needs to be completed
and returned to Access Control for processing Once form has been
processed the parking decal will need to be pick up from Access
Control (like the CNSE ID Badge) Once parking decal has been picked
up personel can only park in client reserved spots or unmarked
parking spots Required Skills: Excellent personal computing skills,
including proficiency with spreadsheets, word processors,
databases, and project management software; Excellent interpersonal
skills; good written and verbal communication skills; Ability to
work as part of a high-performing team; Demonstrated high level of
personal motivation, foresight, and good judgment; 5 years of prior
experience working as an administrative assistant Preferably
experience working in utilities or other related industry If hired,
you will enjoy the following Eclaro Benefits: 401k Retirement
Savings Plan administered by Merrill Lynch Commuter Check Pretax
Commuter Benefits Eligibility to purchase Medical, Dental & Vision
Insurance through Eclaro If interested, you may contact:Joshua
MolinaJoshua.Molina@eclaro.com(646) 695-2923 Equal Opportunity
Employer: Eclaro values diversity and does not discriminate based
on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity,
National Origin, Age, Genetic Information, Disability, Protected
Veteran Status, or any other legally protected group status.
PDN-9927400a-f05b-4a88-80e0-12c4249dfb16
Keywords: Eclaro, Albany , Administrative Assistant, Administration, Clerical , Albany, New York
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