Administrative Assistant

Company: The Liro Group
Location: Albany
Posted on: September 3, 2024

Job Description:

Administrative Assistant

US-NY-Albany

Job ID: 2024-2965
Type: Regular Full-Time
# of Openings: 1
Category: Construction Management
The LiRo Group

Overview

We have an immediate need for an Administrative Assistant in Albany, NY. Come join our team! We are looking to build services and capabilities through the growth of our key asset- our staff. Ranked among the nation's top A/E firms by Engineering News-Record, LiRo-Hill provides construction management, engineering, environmental, architectural, and program management solutions. You can become part of an organization that has a strong track record and is looking to strengthen relationships and capabilities to be a trusted resource for our clients in the public and private sector. We are proud to be known as an "Integrated Construction, Design and Technology Solutions" firm and we have delivered on that label time and again. Recently, Global Infrastructure Solutions Inc. (GISI), the parent company of The LiRo Group and Hill International, Inc. consolidated a portion of the highly experienced staff of both LiRo and Hill in the Northeast to create a larger, more efficient, and cost-effective team to serve clients. LiRo-Hill is a 1100-person firm with offices in NYC, Long Island, Buffalo, Rochester, Boston and Metro Park, NJ. The client for this project is the NYS Office of General Services (OGS).Please provide references upon resume submission.

Responsibilities

Administrative Assistant - Requesting assistance in the Code group for various administrative duties to assist with operations of the unit.
--- Perform full range of professional administrative duties--- Review all permitting submissions for completeness--- Draft Construction Permits, Certificate of Complianc, and Temporary Approval for Occupancy forms and emails to clients and staff
--- Generate weekly code staff meeting agendas and notes
--- Set-up Web Ex meetings as needed for staff
--- Track notes for all projects in DCNet for code staff
--- Track Blue beam reviews for staff--- Communicates daily with RECEO's and field staff
--- Submit and reconcile expense reports
--- Provide general support to visitors
--- Handle correspondence, emails and phone calls
--- General project filing and document organization

Qualifications

• Shall possess (5) years comparable experience as an Administrative Assistant or Office Assistant.
• Individual must have advanced knowledge of MS Office, Excel and Outlook programs, be able to attend job meetings and prepare accurate minutes, draft correspondence for review, create simple calculating spreadsheets and print out reports as required.
• Must have excellent telephone skills and be able to implement office procedures.
• Ability to draft letters, prepare specialized meeting.
• Organization of meetings including scheduling, distribution of agenda and of minutes of the meetings.
• Experience in Microsoft Office Product Suite preferred (Word, Excel)
• Ensure proper operation and maintenance of office equipment We are committed to your success, and we invest in your growth and development to unlock your full potential.
  • Competitive Total Compensation Package
  • Employee- Only Stock Purchase Plan
  • Mentoring programs
  • Continuing Education Program
  • Employee referral bonus
  • Volunteer/Industry association opportunities Our Culture:We believe in the power of collaboration. We work hard to build a corporate culture that empowers all our employees to freely share their ideas, know their presence, and contributions are truly valued, fostering a climate where our employees are enabled to maximize their full potential. -We offer a comprehensive benefits package and a positive work environment-Compensation: Minimum: $21.00ph Maximum: $30.24ph. The range provided is the salary that the Firm in good faith believes at the time of this posting is willing to pay for the advertised position. Exact compensation will be determined on the individual candidates' qualifications and location.- The selected candidate must be authorized to work in the United States; Visa sponsorship is not available for this role. LiRo-Hill is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, national origin, ancestry, marital status, sex, affectional or sexual orientation, gender identity or expression, or protected veteran status; and will not be discriminated against on the basis of disability. #ID22#ZR22 - Please visit our website for all of our career opportunities at https://careers-liro.icims.com
    
    
    
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Keywords: The Liro Group, Albany , Administrative Assistant, Administration, Clerical , Albany, New York