Company: Brookhaven National Laboratory
Posted on: November 10, 2019
Administrative AssistantJob ID #: 1941Job Category:
AdministrativePosition Type: Full Time - RegularDepartment:
IO-Instrumentation DivisionFLSA: Non
ExemptShare:FacebookLinkedInTwitterWhy Work at BNL?Brookhaven
National Laboratory is a multipurpose research institution funded
primarily by the U.S. Department of Energys Office of Science.
Located on the center of Long Island, New York, Brookhaven Lab
brings world-class facilities and expertise to the most exciting
and important questions in basic and applied sciencefrom the birth
of our universe to the sustainable energy technology of tomorrow.
We operate cutting-edge large-scale facilities for studies in
physics, chemistry, biology, medicine, applied science, and a wide
range of advanced technologies. The Laboratory's almost 3,000
scientists, engineers, and support staff are joined each year by
more than 4,000 visiting researchers from around the world. Our
award-winning history, including seven Nobel Prizes, stretches back
to 1947, and we continue to unravel mysteries from the nanoscale to
the cosmic scale, and everything in between. Brookhaven is operated
and managed by Brookhaven Science Associates, which was founded by
the Research Foundation for the State University of New York on
behalf of Stony Brook University, and Battelle, a nonprofit applied
science and technology organization.Organizational OverviewThe
mission of the Instrumentation Division is to develop
state-of-the-art instrumentation required for experimental research
programs at Brookhaven Lab and to maintain the expertise and
facilities in specialized high technology areas essential for this
work. Development of facilities is motivated by present Brookhaven
research programs and anticipated future directions of research.
Our work has a significant impact on programs throughout the world
that rely on state-of-the-art radiation detectors and readout
electronics.Position DescriptionInstrumentation Division has an
opening for an Administrative Assistant who will report to the
Division Chief Operating Officer and provide administrative support
to the leadership team.Essential Duties and Responsibilities:
- Manage outlook calendars, schedule meetings, reserve conference
rooms, provide meeting and workshop support, process domestic and
- Conference management and maintain websites for reviews.
- Create agendas, meeting notices, minutes and maintenance of
documentation for weekly/bi-weekly meetings.
- Provide backup administrative support to the IO senior
- Provide administrative support for hosted
workshops/conferences/tours (as needed).Position
RequirementsRequired Knowledge, Skills, and Abilities:
- A minimum of eight (8) years experience in office management
and administration and relevant experience with secretarial,
clerical, and other responsible work which provides evidence of the
knowledge, skills, and abilities necessary to perform these tasks.
(A bachelors degree in a business field with coursework or
training, specifically related to the position requirements may
offset qualifying experience on a basis of 2:1 (experience:
- Core skills include excellent verbal and written communication
skills, organizational and time management skills, information
gathering and resourcefulness in resolving problems, time
management, and multi-tasking skills.
- Computing proficiency to include Microsoft Office Suite with
advanced proficiency in the use of Microsoft Word, Adobe
Professional, internet navigation, and electronic processes.
- Proven record of working with individuals of diverse technical
and managerial responsibilities.Preferred Knowledge, Skills, and
- Ability to work independently, have the desire and ability to
learn new systems, make informed decisions and regularly exercise a
high degree of discretion and good judgment.
- Knowledge of BNL policies, practices, and administrative
procedures, PeopleSoft HR/Financials, or similar HRIS/Financial
- A wide variety of contacts with BNL support and operating
organizations is desirable.
- Advanced software proficiency using Microsoft Office products
such as Excel and PowerPoint.
- Experience working in a collaborative space such as Microsoft
SharePoint, OneNote, and Teams or more preferably, Confluence and
JIRA.At Brookhaven National Laboratory we believe that a
comprehensive employee benefits program is an important and
meaningful part of the compensation employees receive. Our benefits
program includes, but is not limited to:
- Medical Plans
- Dental Plans
- Life Insurance
- 401(k) Plan
- Retirement Plan
- Paid Parental Leave
- Swimming Pool, Weight Room, Tennis Courts, and many other
employee perks and benefits
Keywords: Brookhaven National Laboratory, Albany , Administrative Assistant, Administration, Clerical , Albany, New York
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