Office Manager / Administrative Assistant

Company: WSP-Parsons Brinckerhoff
Location: Albany
Posted on: February 16, 2020

Job Description:

Office Manager / Administrative Assistant (ID# 44505) Albany, NY Category: Administrative/Support Services Job Type: Full Time Minimum Experience: 0-5 Required Education: High School Diploma Job Description Be involved in projects with our Construction Services Team and be a part of a growing organization that meets our clients objectives and solves their challenges.At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach- and yours as a WSP employee. Come join us and help shape the future!WSP is currently initiating a search for an Office Manager / Administrative Assistant (Construction) for our Empire State Plaza, Albany NY Construction Field Office.Duties and Responsibilities:

• Provide assistance to New York State Office of General Services (OGS) Project Manager as directed
• Attending construction meetings/producing meeting minutes.
• Attending event schedule meetings with facility.
• Setting up Submittals Exchange website
• Facilitate Engineers-In-Change as well as Construction Inspectors with all necessary electronic filing.
• Tracking office supplies, Scheduling Meetings.
• Posting drawings with RFI's and IB's
• Review material related to contract payment
• Contract management
• Prepares all correspondence, process timesheets and expense reports; maintains files
• Maintains mailing lists and prepare special mailing requests
• Prepares and maintains spreadsheets
• Other duties as assignedTalent is the essence of meeting our clients objectives, goals and challenges. If this sounds like a fit for you, wed love to have that first discussion of you joining our team. Job Requirements
  • 1 - 5 years of administrative experience
  • High School Diploma, Bachelor's degree is preferred.
  • Minimum of 1-3+ years of administrative experience to included construction and accounting experience
  • Contract management experience is required
  • Demonstrated proficiency in MS Word and Excel; knowledge of Oracle a plus
  • Excellent organizational and interpersonal skills
  • Strong verbal and written communication skills
  • Demonstrate ability to exercise responsible and ethical decision-making regarding company funds, resources and conduct.
  • Proven ability to adhere to WSPs Code of Conduct and related policies and procedures.
  • This hire will be contingent upon client selection and successful background check.Preferred Qualifications:
    • Bachelor's degree is preferred
    • Self motivated and eager to learn.This role is subject to a client mandated drug/alcohol testing policy. As such, employee may be subject to random drug/alcohol tests. A copy of the client mandated drug/alcohol testing policy will be provided during employee onboarding and is available upon applicant request. " should be included as a basic qualification.About WSP USAWSP USA is the U.S. operating company of one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the transportation, buildings, energy, water and environment sectors. With nearly 9,500 people in 150 offices across the U.S., we partner with our clients to help communities prosper.www.wsp.com/usaWSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employees career.At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be a key piece in our meeting client objectives, goals and challenges. Are you ready to get started?As a federal contractor and recipient of federal funds, WSP USA is a drug free workplace and Equal Opportunity Employer - Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin and Veterans and Disability.The selected candidate must be authorized to work in the United States.WSP USA is an Equal Opportunity Employer - Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin and Veterans and Disability.

Keywords: WSP-Parsons Brinckerhoff, Albany , Office Manager / Administrative Assistant, Executive , Albany, New York