Finance Director & Business Manager

Company: Darrow School
Location: New Lebanon
Posted on: November 23, 2021

Job Description:

Job Title: Finance Director & Business ManagerClassification: StaffEmployment Status: 12-month/Full-Time/ExemptReports to: Head of SchoolThe Darrow School, a small, independent, co-ed boarding/day school for grades 9-12, located on the New York State side of the Berkshires, offers an innovative, individually-focused college-preparatory curriculum featuring a unique combination of dynamic classroom instruction, active learning, and environmental stewardship. Students learn within an atmosphere that supports intellectual curiosity, creativity, and experimentation. The School emphasizes differentiated instruction and student-centered, active learning as key teaching philosophies.The Business Manager is responsible for the management of the Business Office and financial operations within the general outlines established by the Head of School and the Board of Trustees. This position also works with the Senior Leadership Team to develop and implement appropriate policies for the long-term viability of the School. The Business Manager reports directly to the Head of School.This position could potentially include on-campus housing for the right candidate.This position is responsible for but not limited to the following: Managing Business Office Resources: staff (Controller; Accounts Payable Specialist; Payroll Specialist; Auxiliary Revenue Coordinator) and third-party service providers.Bookkeeping: Overseeing all bookkeeping responsibilities in the daily operation of the School, including cash flow and cash management, parent billing, posting and collecting accounts receivable, posting and paying accounts payable, recording and depositing checks and cash as received, balancing bank accounts, maintaining necessary software enabling the preparation of monthly statements, preparing and distributing payroll.Budgeting: Assisting the Head of School and Finance Committee with the preparation of the annual operating and capital budgets.Reporting: Monthly financial statements for the Head of School and Finance Committee and quarterly reports for distribution to the Board of Trustees as well. Monthly accounting for each department head to help manage spending and budget. Serving on the Finance Committee and attending all Finance Committee and Board of Trustees meetings. Overseeing/completing state and federal reports (e.g., W2, 1090, and 990) and school licensing/accreditation filings (e.g., NAIS, NYSAIS, BEDS). Periodic donor reporting (restricted fund donors) regarding investment performance and use of funds.Auditing: Compiling financial data to provide audit trails and supporting material in preparation for the annual audit; this information must also be made available for IRS and Worker's Compensation auditsPurchasing: Processing purchase requisitions as received, within departmental budget limitationsRevenue Administration: Includes, but not limited to, billing tuition, fees, and ancillary revenue; managing tuition insurance; monitoring and collecting receivables and, as needed, keeping in touch with parents about individual account problems.Human Resources: Overseeing the School's Human Resources operations; ensuring the accuracy of the bi-weekly payroll process, the data stored in the HR system, and employee files.IT and Data Protection: Overseeing all hardware, software, and system management in conjunction with support from outside surance. Overseeing all property, casualty, liability, D&O, and healthcare insurance.Banking and Loans: Opening, maintaining and administering all banking and borrowing facilitiesProject Supervision: Serving as the point person for third-party contractors; working out contracts; overseeing performance; etc.Continuing Education: Staying abreast of all federal, state and local tax laws as they affect the school to ensure complianceRequired Skills/QualificationsBachelor's degree in accounting, business, business management, or other related fieldsAt least 3 years of experience in a management positionAdvanced knowledge of principles of non-profit accounting and business office practices; broad and deep knowledge of general accounting principlesProficiency with QuickBooks, MS Office (Word, Excel, PowerPoint), Outlook, Adobe, Google Workplace (Sheets, Docs), Blackbaud, ADP, Internet tools- Outstanding leadership abilitiesEffective oral and written communication skills, with excellent interpersonal skillsAbility to clearly and concisely present complex financial data to various audiences and experience levelsStrong database and spreadsheet experience; high level of accuracy in preparing and entering financial informationAbility to maintain confidentiality concerning financial and employee filesAbility to work in a team environmentAbility to meet deadlines and function effectively in a complex organizational environment that demands a high energy level, discretion, patience, flexibility, and enthusiasm; thrive in an environment of diverse responsibilities and finite resourcesFlexibility, maturity, enthusiasm, and a sense of humorA deep appreciation for the vision, mission, and values of the schoolProficient in relevant advancement technology and database managementA life-long learner who engages in his/her own professional developmentPhysical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this position.While performing the duties of this job, the employee is regularly required to talk or hearThe employee is required to sit, stand, walk; use hands to find; handle or feel and reach with hands and armsMust frequently lift and/or move up to 25 poundsMust be able to work in the heat and cold as well as environments with adverse conditions including dirt, dust and pollen, odors, sun, wetness, humidity, rain, and noiseJob Type: Full-timePay: From $65,000.00 per yearBenefits:401(k)401(k) matchingDental insuranceFlexible scheduleHealth insuranceHealth savings accountLife insurancePaid time offRetirement planVision insuranceSchedule:8 hour shiftMonday to FridayWeekend availabilityWork Location:One locationWork Remotely:No

Keywords: Darrow School, Albany , Finance Director & Business Manager, Executive , New Lebanon, New York