Development Assistant for Corporate, Foundation, and Government Relations
Company: Hartwick College
Posted on: January 15, 2022
Date: May 11, 2021
Title: Development Assistant for Corporate, Foundation, and
Description: The Development Assistant provides clerical and
administrative to the Director of Corporate, Foundation, and
Government Relations (CFGR). The Development Assistant also
performs post-award grant administration (such as federal time and
effort reporting) in support of the sponsored research function of
the CFGR Office.
- Assist in the submission of grant applications and proposals,
including document preparation and editing, assembling of
supporting documents, mailing or online submission of application
packages, and maintenance of complete paper and electronic
- Maintain up-to-date copies of supporting documentation i.e.
audited financial reports, annual budgets, board lists, etc.
- Assist in grant research using the Foundation Directory Online
and other grant databases.
- Provide timely quality customer service to faculty and project
Post-Award Grant Administration
- Review all grant, sub-award, and contract documents.
- Process grants and contracts, obtain signatures, and submit all
necessary forms for award acceptance.
- Communicate with internal administrative offices regarding
financial, human resource, and administrative issues related to
grants; obtain account numbers for grant-funded projects.
- Summarize agency terms and conditions for grants, sub-awards,
and contracts and prepare internal grant administration documents
for all awards.
- Conduct meetings with all Principal Investigators (PI) and
Project Directors (PD) to review grant administration, including
detailed information on reporting requirements, account numbers,
policies and procedures, and compliance matters, etc.
- Track grant and contract sub-award status and with the
Controller, monitor spending, communicate with PI/PDs regarding
project budgets and grant closeout.
- Coordinate and oversee time and effort reporting on federal
- Working with the Senior Assistant to the President, monitor
grant-related compliance i.e. conflict of interest, time and effort
reporting, minority and women-owned business enterprise reporting,
- Review, establish, and monitor internal control activities
related to post-award grant administration.
General Administrative Duties
- Maintain the website of the Office of Corporate, Foundation,
and Government Relations, deadline calendars, and
newsletter/communications with faculty.
- Assist in maintaining tracking reports, grant statistics,
internal reports (including using Datatel and generating Informer
reports), and all grant-related paper and electronic filing
- Assist in monitoring budgets, including overseeing purchasing,
travel, and reimbursement.
- Maintain positive relationships with internal and external
- Comply with all applicable College, Federal, State, local and
associational laws, rules and regulations.
- Participate in significant campus activities, including Welcome
Weekend, True Blue Weekend, and Commencement Weekend.
- As a representative of the College, comport oneself in a
professional manner at all times, both on and off campus.
Qualifications: Minimum requirements for this position are a
Bachelor's Degree from an accredited college or university. Recent
Hartwick College graduates are encouraged to apply. One to three
years' of experience is preferred.
- Experience with standard office equipment and technology
- Demonstrated knowledge of Microsoft Office, Adobe Professional,
Ingeniux or other web design software, Datatel and other database
systems, Google Chrome including G-mail, calendar and task
functions, online databases and search engine, digital camera,
- Proofreading and editing
- Budget preparation, proficiency with Excel
- Attention to detail, ability to follow guidelines and meet
- Good interpersonal and customer service skills
- Organizational skills including ability to multi-task,
prioritize work, and manage multiple projects
- All employees are required to be fully vaccinated for COVID-19
prior to the start of employment.
An independent, residential liberal arts college enrolling
approximately 1,200 full-time undergraduates, Hartwick embraces the
teacher-scholar model, with teaching excellence as the first
priority, and seeks to recruit, retain and promote a diverse
workforce. The College features a Liberal Arts in Practice general
education curriculum and aspires to "be the best at melding liberal
arts education with experiential learning."
Hartwick operates as a community of learners where there is a very
real sense of belonging and connection. By joining Hartwick, you
become part of a group of people who work together, share in our
successes, and celebrate our accomplishments. All positions at
Hartwick contribute to the education and development of students
with the opportunity to see the impact on future leaders - what you
do at Hartwick really matters.
Our beautiful 425-acre campus is located in the scenic Susquehanna
River valley in Oneonta, New York-a charming town near the northern
foothills of the Catskill Mountains. Hartwick offers health
benefits to domestic partners of employees, flexible scheduling,
opportunities to engage in athletic and cultural events (concerts,
exhibits, and lectures) and tuition benefits for eligible employees
and their dependents. Hartwick College prohibits discrimination on
the basis of sexual orientation/preference and gender
identity/expression and is an Equal Opportunity Employer, committed
to broadening "the understanding, awareness, and appreciation of
diversity among all members of the Hartwick community." Women,
minorities, and other underrepresented groups are especially
encouraged to apply.
Hartwick College is committed to providing a safe and secure
educational and employment environment. Employment at Hartwick
College is therefore contingent upon a successful background check
on every new employee. Candidates to whom an offer of employment is
made will be required to sign a Release of Information Form
authorizing the College to conduct a thorough background check.
Hartwick College is committed to a diverse candidate pool, values
an inclusive workforce and workplace environment, and wishes to
minimize or eliminate the impact of implicit bias during the search
and hiring process.
All applicants are asked to submit the following materials with
their online applications:
- A cover letter;
- A resume;
- A Diversity Statement that addresses how your past and/or
potential contributions to diversity will support Hartwick
College's Diversity Statement (
- The names and contact information for three references, with
annotation regarding how the reference is related to you and your
work (at least one of your references must be from a current and/or
Review of applications will continue until the position is
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Keywords: Hartwick College, Albany , Development Assistant for Corporate, Foundation, and Government Relations, Government & Protective Services , Oneonta, New York
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