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Human Resources Specialist 2

Company: New York State Civil Service
Location: Albany
Posted on: January 26, 2023

Job Description:

Agency State Comptroller, Office of the Title Human Resources Specialist 2 Item#00933 Occupational Category Administrative or General Management Salary Grade 23 Bargaining Unit M/C - Management / Confidential (Unrepresented) Salary Range From $79410 to $99213 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.50 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address Office of the State Comptroller 110 State Street City Albany State NY Zip Code 12236 Minimum Qualifications Interested candidates must be reachable on the Human Resources Specialist 2 eligible list, or eligible to transfer under Section 52.6 of the Civil Service Law.To be eligible for transfer under Section 52.6, candidates must have at least one-year permanent, competitive service in a 52.6 qualifying title allocated to salary grade 21 or above. Duties Description The responsibilities of the incumbent include, but are not limited to:As assigned, supervises the administration of a number of tasks pertaining to Personnel Services which includes the following: Supervises the preparation of personnel transactions in accordance with Civil Service Law, State Finance Law and applicable rules, regulations, and directives. Reviews and processes probation terminations and extensions. Confers with program managers, other agency administrators and Civil Service representatives to resolve questions relating to the transfer or reinstatement of individual employees. Maintains liaison with program managers to ascertain current and projected personnel support requirements. Advises program managers, supervisors and individual employees on applicable laws, rules, or negotiated agreements which affect the appointment, promotion, or salary of employees. Serves as back-up to the Human Resource Specialist 1s in their absence.Oversees the administration of probation, traineeships, and performance evaluations: Ensures probations reports are sent, tracked, and entered timely and accurately for interim and final probation and trainee reports using HRIS, NYSTEP, Word and Lotus Notes Reviews traineeship plans to ensure consistency with C&C established trainee plans and duties. Reviews probation plans/expectations and performance evaluation tasks/objectives/standards to identify potential problems and ensure consistency with duties established for each position. Provides recommendations and feedback on writing expectations, below standard evaluation plans and performance improvement plans. Advises staff, program managers, supervisors and individual employees on applicable laws, rules, or negotiated agreements which affect probation extensions, second probations, and terminations.May assist in planning organizational recruitment program: Determine recruitment events to attend for the purpose of obtaining candidates for present/future based on vacancies. Finalize and approve advertisements, postings, and recruitment materials and recommend appropriate media to ensure viable candidate pool of well-qualified, diverse individuals in order to meet the agencys hiring needs. Identify new recruitment sources, including researching and recommending appropriate social media.May assist in participating in agency general examination planning: Meets with program and human resources managers to develop agency examination plan for submission to the Department of Civil Service. Participates in scope conferences to support agency examination plan. Assists the Department of Civil Service in securing subject matter experts, as needed. Reviews tentative examination announcements, proposing changes as necessary. Contacts the Department of Civil Service to resolve outstanding agency examination needs. Assists agency staff with filing for examinations, as necessary. Reviews status of available eligible lists, current examination schedules, and existing and anticipated personnel requirements, to identify critical examination considerations. Confers with agency program managers and Department of Civil Service representatives on possible actions in resolving critical needs, such as spot recruitment or accelerated examinations.Supervises one or more employees: Monitor staff daily as to adherence to policies regarding time and attendance, as well as internet, e-mail, and phone usage. Ensure that Civil Service and Departmental personnel policies and procedures are followed. Encourage employees good performance, providing leadership and direction by utilizing supervisory tools such as coaching, counseling, mentoring, and training. Establishes schedules and deadlines for completion of workWorks on special projects as assigned. Occasional Statewide travel will be required, including weekend and overnight travel. Additional Comments KNOWLEDGE, SKILLS, AND ABILITIES: Demonstrated ability to supervise and lead staff towards a common goal Excellent customer service skills and experience interpreting and explaining established policies and procedures to customers Strong writing skills and experience independently drafting correspondence to audiences at various levels internal and external to the organization Excellent oral communication skills and ability to present information to others, both individually and in group setting, clearly and concisely Demonstrates strong interpersonal skills and ability to work with others Strong problem solving, research and analytical skills Demonstrates experience with maintaining a high level of confidentiality Demonstrates technological proficiency including Microsoft Excel, Word, Visio, and Access Ability to flourish in a fast-paced environment that requires significant multi-tasking and changing priorities Some positions may require additional credentials or a background check to verify your identity.Name Joanne Pirfo Telephone (518) 474-1924 Fax (518) 486-6723 Email Address Address Street Office of the State Comptroller, Office of Human Resources 110 State Street, 12th Floor City Albany State NY Zip Code 12236 Notes on Applying Submit a clear, concise resume and cover letter stating how you meet the above minimum qualifications to, or send via the mailing address, no later than February 2, 2023. Reference Item #00933-OER-JFP in the subject line and on the cover letter for proper routing.When responding, please include the reference number and letters listed in this section. The OER ID # should not be included.

Keywords: New York State Civil Service, Albany , Human Resources Specialist 2, Human Resources , Albany, New York

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