Human Resources Specialist 2
Company: New York State Civil Service
Location: Albany
Posted on: January 26, 2023
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Job Description:
Agency State Comptroller, Office of the Title Human Resources
Specialist 2 Item#00933 Occupational Category Administrative or
General Management Salary Grade 23 Bargaining Unit M/C - Management
/ Confidential (Unrepresented) Salary Range From $79410 to $99213
Annually Employment Type Full-Time Appointment Type Contingent
Permanent Jurisdictional Class Competitive Class Travel Percentage
0% Workweek Mon-Fri Hours Per Week 37.50 Workday From 8 AM To 4 PM
Flextime allowed? No Mandatory overtime? No Compressed workweek
allowed? No Telecommuting allowed? Yes County Albany Street Address
Office of the State Comptroller 110 State Street City Albany State
NY Zip Code 12236 Minimum Qualifications Interested candidates must
be reachable on the Human Resources Specialist 2 eligible list, or
eligible to transfer under Section 52.6 of the Civil Service Law.To
be eligible for transfer under Section 52.6, candidates must have
at least one-year permanent, competitive service in a 52.6
qualifying title allocated to salary grade 21 or above. Duties
Description The responsibilities of the incumbent include, but are
not limited to:As assigned, supervises the administration of a
number of tasks pertaining to Personnel Services which includes the
following: Supervises the preparation of personnel transactions in
accordance with Civil Service Law, State Finance Law and applicable
rules, regulations, and directives. Reviews and processes probation
terminations and extensions. Confers with program managers, other
agency administrators and Civil Service representatives to resolve
questions relating to the transfer or reinstatement of individual
employees. Maintains liaison with program managers to ascertain
current and projected personnel support requirements. Advises
program managers, supervisors and individual employees on
applicable laws, rules, or negotiated agreements which affect the
appointment, promotion, or salary of employees. Serves as back-up
to the Human Resource Specialist 1s in their absence.Oversees the
administration of probation, traineeships, and performance
evaluations: Ensures probations reports are sent, tracked, and
entered timely and accurately for interim and final probation and
trainee reports using HRIS, NYSTEP, Word and Lotus Notes Reviews
traineeship plans to ensure consistency with C&C established
trainee plans and duties. Reviews probation plans/expectations and
performance evaluation tasks/objectives/standards to identify
potential problems and ensure consistency with duties established
for each position. Provides recommendations and feedback on writing
expectations, below standard evaluation plans and performance
improvement plans. Advises staff, program managers, supervisors and
individual employees on applicable laws, rules, or negotiated
agreements which affect probation extensions, second probations,
and terminations.May assist in planning organizational recruitment
program: Determine recruitment events to attend for the purpose of
obtaining candidates for present/future based on vacancies.
Finalize and approve advertisements, postings, and recruitment
materials and recommend appropriate media to ensure viable
candidate pool of well-qualified, diverse individuals in order to
meet the agencys hiring needs. Identify new recruitment sources,
including researching and recommending appropriate social media.May
assist in participating in agency general examination planning:
Meets with program and human resources managers to develop agency
examination plan for submission to the Department of Civil Service.
Participates in scope conferences to support agency examination
plan. Assists the Department of Civil Service in securing subject
matter experts, as needed. Reviews tentative examination
announcements, proposing changes as necessary. Contacts the
Department of Civil Service to resolve outstanding agency
examination needs. Assists agency staff with filing for
examinations, as necessary. Reviews status of available eligible
lists, current examination schedules, and existing and anticipated
personnel requirements, to identify critical examination
considerations. Confers with agency program managers and Department
of Civil Service representatives on possible actions in resolving
critical needs, such as spot recruitment or accelerated
examinations.Supervises one or more employees: Monitor staff daily
as to adherence to policies regarding time and attendance, as well
as internet, e-mail, and phone usage. Ensure that Civil Service and
Departmental personnel policies and procedures are followed.
Encourage employees good performance, providing leadership and
direction by utilizing supervisory tools such as coaching,
counseling, mentoring, and training. Establishes schedules and
deadlines for completion of workWorks on special projects as
assigned. Occasional Statewide travel will be required, including
weekend and overnight travel. Additional Comments KNOWLEDGE,
SKILLS, AND ABILITIES: Demonstrated ability to supervise and lead
staff towards a common goal Excellent customer service skills and
experience interpreting and explaining established policies and
procedures to customers Strong writing skills and experience
independently drafting correspondence to audiences at various
levels internal and external to the organization Excellent oral
communication skills and ability to present information to others,
both individually and in group setting, clearly and concisely
Demonstrates strong interpersonal skills and ability to work with
others Strong problem solving, research and analytical skills
Demonstrates experience with maintaining a high level of
confidentiality Demonstrates technological proficiency including
Microsoft Excel, Word, Visio, and Access Ability to flourish in a
fast-paced environment that requires significant multi-tasking and
changing priorities Some positions may require additional
credentials or a background check to verify your identity.Name
Joanne Pirfo Telephone (518) 474-1924 Fax (518) 486-6723 Email
Address recruit@osc.ny.gov Address Street Office of the State
Comptroller, Office of Human Resources 110 State Street, 12th Floor
City Albany State NY Zip Code 12236 Notes on Applying Submit a
clear, concise resume and cover letter stating how you meet the
above minimum qualifications to recruit@osc.ny.gov, or send via the
mailing address, no later than February 2, 2023. Reference Item
#00933-OER-JFP in the subject line and on the cover letter for
proper routing.When responding, please include the reference number
and letters listed in this section. The OER ID # should not be
included.
Keywords: New York State Civil Service, Albany , Human Resources Specialist 2, Human Resources , Albany, New York
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