Executive Assistant
Company: Capitalize Albany Corporation
Location: Albany
Posted on: February 24, 2021
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Job Description:
About the PositionCapitalize Albany Corporation is seeking a
highly-motivated and organized candidate for Executive Assistant.
The Corporation, a non-profit and local public authority charged
with economic development in the Capital City, operates in a
fast-paced, dynamic environment that has broad and lasting positive
impact on the City and Region. The successful candidate must be
well organized, detail-oriented, personable, and be able to take
direction and also act independently. This position is supervised
by and reports to the President, but works with everyone on the
team.The Executive Assistant regularly, frequently, and
independently interfaces with high-level internal and external
contacts requiring considerable discretion, initiative and
confidentiality. Core responsibilities of the position include
coordination and facilitation of monthly board and committee
meetings for the Corporation and two organizations it manages,
office management, and executive-level administrative support in
addition to various other operational and administrative
tasks.About the Capitalize Albany TeamThe dedicated and talented
10-member team at Capitalize Albany and its engaged and influential
Board of Directors strives to inspire investment in the City of
Albany, NY. The Corporation is a 501(c)3 not-for-profit
organization and local public authority with the mission of
facilitating strategic economic development and stimulating
transformative investment throughout the City of Albany, making New
York's Capital a vibrant place to thrive. A catalyst for economic
growth, Capitalize Albany Corporation serves as the City of
Albany's official economic development arm, developing economic
development strategies and matching projects with the right
partners, tools & resources to stimulate transformational local
real estate development & business investment. Capitalize Albany
also manages the City's industrial development agency - a critical
tool for local development. As a staff, the Capitalize Albany team
values drive, teamwork, flexibility and follow-through and is
looking forward to welcoming new perspectives and areas of
expertise.Our CommunityThe City of Albany is the Capital of New
York and has a population of 97,000. The City itself, however, is
much more than a star on a map. Its history spans four centuries,
and it builds on that rich heritage to drive into the future as a
vibrant, thriving and innovative city. Located at the crossroads of
two of the Northeast's busiest interstate highways and along the
historic Hudson River, the City of Albany's distinctive commercial
districts and neighborhoods make Albany an urban center of diverse
residential, commercial and institutional activity. In addition to
being the seat of local, county and state government, the City of
Albany is the commercial and cultural heart of a million-person
region with major growth in the healthcare, creative economy and
technology sectors. The City is home to three hospitals, ten
colleges and universities, and hundreds of thriving businesses
across all sectors.Albany is a small city with the potential for
big impact. Its affordability, quality of life, and sense of
community are matched by its access to major public and
private-sector organizations, diversity of cultural, natural and
recreational destinations in the rich Capital Region, and easy
proximity to major population centers like Montreal, Boston and New
York. This combination offers unmatched opportunities for residents
and businesses alike.ResponsibilitiesAdministrative Board Support*
Manages the administrative duties of three Boards (Capitalize
Albany, The City of Albany Industrial Development Agency and the
City of Albany Capital Resource Corporation) including meeting
scheduling and logistics, preparing and posting board materials,
taking minutes at each meeting, ensuring a quorum of members for,
and attending, monthly board and committee meetings.* Adheres to
and assists with the Corporation's compliance with applicable rules
and regulations (primarily set forth in bylaws and overseen by
governmental oversight agencies), including but not limited to
distributing, filing, maintaining and posting public materials to
the Corporation's websites.* Files and maintains corporate
documents.* Assists with the production and distribution of
marketing and stakeholder outreach materials.* Maintains membership
list and assists with the annual membership drive.* Provides
information by answering questions and requests.?Office Management*
Facilitates the Corporation's regular maintenance of office
equipment, managing the repair of such and evaluating new equipment
and techniques.* Maintains supplies inventory by checking stock to
determine inventory level; anticipating needed supplies; placing
and expediting orders for supplies; verifying receipt of supplies.*
Coordinates and distributes ingoing and outgoing mail including
checks and invoices.Executive Administration* Serves as the front
line of communication for telephone inquiries to the organization
and refers inquiries to appropriate staff.* Researches,
prioritizes, and follows up on incoming issues and concerns
addressed to the President, including those of a sensitive or
confidential nature. Determines appropriate course of action,
referral, or response.* Manages scheduling for senior staff,
ensuring that the schedule is followed and respected.* Assists
management with the execution and implementation of annual
operating plans that support strategic direction set by the Board
of Directors.* Prepares and edits correspondence, reports and
presentations.* Provides information by answering questions and
requests.Other* Works and interacts professionally and
diplomatically with government officials, business leaders,
community and neighborhood organizations and the public,
prioritizing customer service.* Prioritizes conflicting needs;
handles matters expeditiously and proactively; and follows-through
on projects to successful completion, often with deadline
pressures.* Assists with the organization and implementation of
corporate events as needed.* Other duties as needed.Qualifications
and SkillsThe successful candidate will have a bachelor's degree in
a related field and at least two years of comparable experience in
a similar environment; or a combination of at least five years of
college and professional experience. The successful candidate must
be well-organized, personable, results-driven and consistently
detail-oriented. Excellent people skills, verbal and written
communication skills are critical. The dynamic and fast-paced
nature of the Corporation's environment requires excellent critical
thinking skills. Flexibility and ability to prioritize and execute
multiple tasks simultaneously and efficiently is essential. The
successful candidate must be able to work as part of a team, take
and execute directions, and display initiative while working
independently. Microsoft Office proficiency and advanced word
processing skills are required and experience with Wordpress, Zoom
and Adobe Acrobat is a plus.--Capitalize Albany Corporation is an
equal opportunity employer that values diversity. The ideal
candidate will add a new perspective and skillset to complement the
team's existing strengths. To ApplyPlease email both a cover letter
and resume to employment@CapitalizeAlbany.com with "Executive
Assistant Position" in the subject line.
Keywords: Capitalize Albany Corporation, Albany , Executive Assistant, Other , Albany, New York
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