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Executive Assistant

Company: Philips
Location: Amsterdam
Posted on: June 10, 2021

Job Description:

Job Title

Executive Assistant

Job Description

In this role you have the opportunity to

Be instrumental in making sure the Strategy, M&A and Partnerships team (SMAP) works at its best. You will be working for 2 VP's and their teams in the SMAP department. You will make a difference by helping our team to stay connected and operate efficiently in this fast-paced environment. Structuring communication flow and ensuring that critical information is available, organizing events and meetings, manage projects and assisting the VP's with their day-to-day challenges is something you will be working on. This job requires full-time commitment as well readiness for fast responsiveness beyond standard working scheme, if required. You are the eyes & ears of your manager and know when to inform him/her of critical issues needing attention. You will be part of a professional, fun and hard working support team, we are proud to be working in SMAP and the group dynamics are vibrant and positive.

You are responsible for

  • Setting-up and managing the communication flow for the VP's

  • Performing, entirely independently, the range of secretarial tasks (screen incoming and outgoing mail, calendar management, plan meetings, video/conference conferences, travel arrangements and related expenses etc. by using several tools i.e. MS Office, SRM, SAP, Concur etc.)

  • Planning and organizing regular meetings at Executive Level, operational meetings, training sessions and workshops, the majority of the meetings are scheduled using Teams

  • Acting and communicating professionally on an executive level

  • Structuring and enabling access to essential information for targeted employees by using a portfolio of modern communication / data sharing technologies (i.e. SharePoint, Facebook, Lync, OneDrive etc.)

  • Dealing with sensitive, complex and highly confidential information

  • Participating in various special projects

  • Supporting people to deliver commitments

  • Sees consistency of incidents and changes in the organization

You are part of

The Strategy, M&A and Partnerships Team (SMAP). At the same time, you will belong to the group of superior professionals, working as Executive Assistants in Philips. You will be supporting the Head of Strategy IGT and the Head of Strategy D&T, BG DI. The job is located in our Amsterdam office with if necessary, some flexibility regarding physical working place available (periodical work from home is possible however due to the nature of the role there is a preference for being visible to the team). You will fit well into our team, if you share the same core values as we do: can-do-mentality, readiness to go an extra mile, open communication and relaying on each other. We like what we are doing with a pinch of fun added to it.

To succeed in this role, you should have the following skills and experience

  • 7+ years' experience in an assistant role, preferably in a dynamic and international environment is a big plus

  • Vocational degree

  • Proficiency in English. Dutch is a plus but not strictly needed

  • Willingness to work full-time and beyond regular working hours

  • Solution orientated, mature and enthusiastic person who holds others accountable for performance, feels at ease in an international environment and knows how to set priorities under high pressure and keep a clear view.

In return, we offer you

We welcome you to a challenging, energetic & innovative environment with great opportunities for you to explore. Our benefits are very competitive and designed around your preferences:

  • A competitive salary;

  • A variable bonus based on both Philips' results and personal performance;

  • A solid company pension scheme and an attractive health insurance package;

  • The opportunity to buy Philips shares and products at a discount;

  • A healthy work-life balance.

Why should you join Philips?

Working at Philips is more than a job. It's a calling to create a healthier society through meaningful work, focused on improving 2.5 billion lives a year by delivering innovative solutions across the health continuum. Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways. Learn more by watching this video.

To find out more about what it's like working for Philips at a personal level, visit the Working at Philips page on our career website, where you can read stories from our employee blog. Once there,you can also learn about our recruitment process, or find answers to some of the frequently asked questions.

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Keywords: Philips, Albany , Executive Assistant, Other , Amsterdam, New York

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