Purchasing Assistant

Company: Adams and Associates
Location: Glenmont
Posted on: January 26, 2023

Job Description:

Purchasing Assistant Job DetailsJob LocationGlenmont - Glenmont, NY DescriptionPOSITION SUMMARYResponsible for assisting with the purchasing function for all Center needs.MANAGEMENT & SUPERVISIONN/ARESPONSIBILITIESo Follows all integrity guidelines and procedures and ensures no manipulation of student data.o Types, files, processes necessary paperwork and perform other clerical functions to further theCenters purchasing activities.o Coordinates with other Center functional areas (Logistics, Finance, etc. ) to ensure the integrityof purchasing procedures and quality and quantity of goods purchased.o Maintains an up-to-date file of small, female and minority businesses. Conducts periodicanalyses of purchasing activity to ensure the Centers compliance with established objectivespursuant to purchases from small, female and minority businesses.o Maintains vendor contact and qualified vendor/supplier list.o Coordinates with Finance department to ensure accuracy of pricing and accounts payableinformation.o Conducts follow-up with vendors on past due orders. Notifies others on Center of status ofvarious purchases.o May order goods and services from time to time as directed by the Purchasing Agent, as well asworking with BPAs, POs, and EPRs.o Involved in the bidding process (RFPs and RFQs).o Work with the A/P clerk for invoicing, if applicable.o Weekly follow up for POs and EPRs with all Departments.o Participates in weekly Triangle Meeting which involves Finance, Property and Purchasing, toensure documentation compliance with Finance requirements.o Complies with all provisions of the Center contract as related to the Purchasing/Procurementfunction to ensure Financial Audit compliance.o Produces quality work/assignments in a thorough, timely and accurate manner.o Maintains appropriate personal attendance, accountability and work productivity standards.o Plans, prioritizes and organizes assignments to meet established goals and deadlines.o Understands and applies job knowledge to effectively complete all required job responsibilities.Proactively maintains the skills required to perform job duties.o Mentors, monitors and models the Career Success Standards as required by the PRH.o Shows respect and courtesy to students and holds them accountable for their actions andbehavior.o Provides quality services for students and ensures that quality is maintained and student needsare met. Pursues improvement and enhancement of requisite services.o Exchanges ideas and information, both orally and in writing, in a clear and concise manner andcontributes meaningfully to group efforts by offering relevant ideas and knowledge. Providesquality and timely information to DOL/Company when requested.o Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluatesappropriate solutions prior to taking or recommending actions. Follows up to ensureprompt/appropriate action is taken and that problems are in fact corrected.o Works in partnership with staff from all Departments to ensure effective supervision andservices are provided to students.o Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Managerto include assignments to temporarily perform job responsibilities of other departments andpositions.o Other duties as assigned.QualificationsQUALIFICATIONS & EXPERIENCEHigh School Diploma or equivalent required. Associate of Arts Degree from an accredited schoolpreferred. One-year experience in Purchasing/Procurement required. Computer literacy andproficiency in Microsoft suite of applications is required.Physical requirements include sitting, standing, climbing, walking, lifting, pulling and/or pushing,carrying, reaching, stooping and crouching. Demonstrates the ability to lift 40 pounds and/or theability to assess the lift load in order to ask for necessary assistance.$500 Sign on BonusAdams and Associates, Inc. abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Keywords: Adams and Associates, Albany , Purchasing Assistant, Other , Glenmont, New York