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AP Specialist (Part-time) - The Research Foundation for SUNY

Company: The Research Foundation for SUNY
Location: Albany
Posted on: November 10, 2019

Job Description:

Location: Albany, NY Category: Other Posted On: Wed Sep 11 2019 Job Description: FUNCTION & SCOPE:Under the direction of the Accounts Payable/Purchasing Manager, perform diversified duties such as administration of the Bank of America comprehensive payables program and p-card and T&E card administration. In addition, support Central Office and campus activities, being proactive and taking a strategic approach to purchasing and accounts payable. Maintain quality customer services to both internal and external constituencies. This is a part-time position working 20 hours per week.DUTIES:

  • Responsible for the administration of the Research Foundation corporate purchasing and T&E accounts. As administrator of these accounts, act as corporate liaison with vendor, process requests for new cards, monitor and review corporate card activity for compliance with policies set by vendor and the RF. Assist campuses with policies, procedures, and forms for these programs as well. Reconcile the corporate purchasing card account each month.
  • Responsible for auditing, monitoring and reviewing of central office travel activity through iExpense module, ensuring compliance with RF travel policy and procedures. Support Central Office staff with training for travel; streamline travel procedures and make updates to travel forms, and policies and procedures in the RF portal. Be a liaison between RF staff, travel programs and campuses.
  • Responsible for the processing of campus and Central Office wire transfers, ACH and foreign draft requests. Responsible for working with appropriate campus staff and Key Bank to ensure timely submission of payment in the event of returned wires/drafts.
  • Verify Positive Pay Supplier and Payroll data to the Oracle system and release files to the bank. Verify ACH transactions to the Oracle system and release file to the bank and for completing ACH forms when requested by campus or sponsor.
  • Assist with the input and monitoring of accounts payable invoices in the Oracle Accounts Payable module for all corporate office activity, campus activity and any affiliated activity. Obtain supporting documentation from campuses and gather second signatures for all invoices over $100K.
  • Assist with the monitoring of the Vendchecks mailbox for incoming campus wires. Process wires in the AP module and run Visual Compliance on all foreign wires and checks.
  • Assist with the review and distribution of the daily accounts payable vendor checks. This includes monitoring the public email box Vendchecks and handling special check requests.
  • Assist campuses in the functionality of the Oracle Accounts Payable and Purchasing modules. Duties include assisting with campus call, e-mails, and help desk tickets assigned regarding functional AP/PO issues; referring system problems to the appropriate central office technical staff and working with campus personnel to complete day to day work held up due to these system problems.
  • Provide back-up to daily accounts payable and purchasing function activities.
  • Other duties as assigned by the Accounts Payables/Purchasing Manager.
  • Contribute to a work environment that fosters teamwork and cooperation; where employees can prosper; find rewards in their efforts; and, be continuously challenged to improve the performance of the organization. Represent the Finance Office with a positive professional image.Job Requirements:EDUCATION/EXPERIENCE:Position requires Bachelor's degree plus three years of auditing, financial analysis or related experience. Highly desirable to have Oracle or other ERP system knowledge and data analysis skills. In addition, knowledge of Windows applications and Microsoft Office with proficiency in Excel, and experience in downloading business system data to spreadsheet applications desirable.Additional Information:Review of applications will begin immediately and continue until the position is filled.As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law. The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.

Keywords: The Research Foundation for SUNY, Albany , AP Specialist (Part-time) - The Research Foundation for SUNY, Other , Albany, New York

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