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Facilities Maintenance Coordinator - SUNY Polytechnic Institute

Company: SUNY Polytechnic Institute
Location: Albany
Posted on: September 23, 2022

Job Description:

Location: Albany, NY

Category: Technical

Posted On: Tue Jul 12 2022

Job Description:
Job responsibilities include, but are not limited to:

Manage service contracts for various equipment and systems, including but not limited to the following: coordinate with various facility organizations, tenants, etc. Schedule work, provide access or ensure contractors have access, ensure contractors conform to training and work permit process, monitor work for quality & completeness, receive and archive reports and documentation, review invoices and approve for payment, etc. Update contracts scopes of work to incorporate new buildings, equipment, requirements, cost savings, etc. Re-bid work as necessary to provide continuous service.

Support maintenance and/or capital projects of varying scope and size, including but not limited to the following: identify and investigate issues, estimate budget, assist in securing funding, define scope, write RFP, identify bidders, hold walk through, determine successful bidder. Schedule work, coordinate work with facility organizations, tenants, etc., provide access or ensure contractors have access, ensure contractors are trained and conform to work permit procedures, provide access, monitor work for quality and completeness, provide info for drawing updates and CMMS equipment updates, archive documents from work as required, etc.

Provide related support and back up for AVP of Facility Operations.

Participate in the development of equipment start-up, shutdown, and preventative maintenance tasks and procedures; provide customer satisfaction and support; conduct work in an independent manner. Good communication skills and proficient use of Microsoft Office and Maintenance Management programs. Work well in a team environment; possess good mechanical aptitude and the ability to work safely. There may be opportunities for overtime hours.

Other reasonable duties as assigned

Job Requirements:

Candidates must have a minimum of seven (7) years' experience in facilities management or project management OR equivalent educational and professional experience and training associated in a highly technical/engineering environment including operational experience with technical training and general understanding of various disciplines such as mechanical, electrical and control systems. Candidate must also have experience in working with maintenance schedules, blueprints, diagrams, sketches codes and maintaining detailed and accurate records. This position requires the ability to lift and push/pull 50 lbs. on a regular basis throughout the shift and frequent climbing (i.e. ascending/descending ladders, stairs, scaffolding, etc.). This position requires some work in adverse weather conditions and exposure to hazards (i.e. proximity to moving mechanical parts, heat, cold and noise exposure). Candidate must be able to work extended hours and during planned shutdown periods. Employee may be required to participate in SUNY Poly's hearing conservation program.

Provide customer satisfaction and support; must conduct work in an independent manner; must have good communications skills, be able to work well in a team environment, possess good mechanical aptitude, and be able to work safely. Must be able to maintain detailed, accurate records, and prepare necessary reports; skilled in use of Microsoft Office Suite software and Maintenance Management programs.


Associate's Degree in Engineering or Engineering Technology with 5+ years' experience in facilities management or project management on highly technical projects (cleanrooms, medical facilities, data centers, etc.), OR 10 years' operational experience with technical training; knowledge and understanding of related disciplines such as HVAC, mechanical, process, electrical and control systems with experience in the semiconductor industry.

Applicants must address in their applications their abilities to work with a culturally diverse population. This position is contingent on the satisfactory completion of a background check; this position may require annual background checks.

Notes: Position contingent on the availability of funding

Additional Information:
Research Foundation for SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.

As an Equal Opportunity / Affirmative Action employer, Research Foundation for SUNY at SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link: Police/Final-Clery-Report-Utica-2021.pdf Police/Final-Clery-Report-Albany-2021.pdf

Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800;

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email

Research Foundation employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1. You will be asked to disclose any such participation at the time of hire for review by the Research Foundation. The full text of the Order may be found at:

NOTE: Some positions may require access to export-controlled commodities, technical data, technology, and software. U.S. Government authorization may be required. For positions requiring such access, offers of employment are contingent upon the employer being able to obtain the necessary authorization, including, if required, an export license from the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of State's Directorate of Defense Trade Controls, or other government agencies. The decision to pursue an export license application is at The Research Foundation for SUNY's sole discretion and may require proof of status prior to employment in connection with such authorization.

Keywords: SUNY Polytechnic Institute, Albany , Facilities Maintenance Coordinator - SUNY Polytechnic Institute, Professions , Albany, New York

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